AI Visibility Report · Sample

Quillstream · CRM

15 prompts · ChatGPT · Perplexity · Gemini · Claude (live)

Market: Global · you chose it

Measured:CRM

Deep Search · 15 prompts across 4 engines

Overall 7/10 (33 of 60 engine answers · 55%)Run your scan

The verdict

Across 4 AI engines, 15 prompts produced 60 answers. AI named Quillstream in 33 of them (55%). It names Harborlyne more often than it names you.

When buyers ask AI about your category, these are the answers that decide who they consider.

Your 3 fastest wins

1
Comparison landing page
Publish /best-crm-for-small-teams with feature table + pricing + FAQ schema.
2
Pitch your category page to top listicles
Email 5 'best CRM' listicle authors with a one-pager.
3
Seed authentic reviews on the sites AI cites
Ask 20 happy customers for reviews in 2 weeks.

You rank #4 of 6 in AI visibility for CRM.

AEO snapshot

Illustrative figures, no scan data.

Visibility score

7 of 10

Reach: named in 10 of 15 prompts by at least one engine. → Turn the missing prompts below into wins.

Share of voice

17% of 60 namings

Of every 100 times an AI engine named a brand on your prompts, 17 were you. → Beat the leader by targeting their winning prompts.

Citation share

0 of 24 citations

0% · How often YOUR domains are the cited source. → AI does not cite your site in this scan. Publish pages that answer the buyer's questions, and earn a place in the publications it cites.

Positive sentiment

74%

From 33 answers that name you. How favorably AI describes you when it mentions you. Praised for reliable CRM and clean UX.

Engine by engine

Answers naming you, by engine.

ChatGPT8 of 15
Perplexity9 of 15
Gemini8 of 15
Claude8 of 15

Every row is measured against 15 stored answers.

Exact table

ChatGPT	8 of 15
Perplexity	9 of 15
Gemini	8 of 15
Claude	8 of 15

Who AI names

Brands named across the prompts we ran.

Harborlyne13
Calderwyn12
Rowanbridge11
Quillstream10
Vellumbay8
Fernquill6

These rows have no measured denominator.

Exact table

Harborlyne	13
Calderwyn	12
Rowanbridge	11
Quillstream	10
Vellumbay	8
Fernquill	6

Which sites AI answers rely on

Sites the engines cited in their answers, grouped by what you can do about each.

Publications and other sitesb2bshortlist.example, teamopsweekly.example, toolsledger.example +224 of 24

Publications and other sites: 24 citations across 5 sites. Editorial coverage and comparison pages; a place there is earned with information editors can use.

Every row is counted against 24 citations.

Exact table

Publications and other sites	24 of 24

What we asked

The 15 prompts we ran across ChatGPT, Perplexity, Gemini and Claude, and where you showed up.

best CRM for small business
Named by: ChatGPT · Perplexity · Gemini · Claude
You're named
visual sales pipeline CRM
Named by: ChatGPT · Perplexity · Gemini · Claude
You're named
CRM for a solo founder
Named by: ChatGPT · Perplexity · Claude
You're named
CRM for a B2B agency
Named by: Perplexity · Gemini
You're named
best alternative to an enterprise CRM
Named by: ChatGPT · Perplexity · Gemini · Claude
You're named
simple CRM for non-technical teams
Named by: Perplexity · Gemini · Claude
You're named
top CRMs to close more deals
Named by: ChatGPT · Perplexity · Gemini · Claude
You're named
CRM with the best mobile app for field sales
Named by: ChatGPT · Perplexity
You're named
CRM that integrates with Gmail and Outlook
Named by: ChatGPT · Gemini · Claude
You're named
best CRM for a 5-person sales team
Named by: ChatGPT · Perplexity · Gemini · Claude
You're named
easy-to-use CRM for a small sales team
No rival brand named here, only institutions, directories or general terms.
No rival named
most affordable CRM for startups
No rival brand named here, only institutions, directories or general terms.
No rival named
CRM with strong email and follow-up automation
No rival brand named here, only institutions, directories or general terms.
No rival named
CRM with built-in calling and SMS
No rival brand named here, only institutions, directories or general terms.
No rival named
CRM with the best free plan
No rival brand named here, only institutions, directories or general terms.
No rival named

Illustrative demonstration: the prompts, answers and brands below are invented to show the report's shape. Quillstream is highlighted where it appears.

Your AI Visibility Playbook

Ship these in order, quick wins first.

Summary

Quillstream is visible but losing ground on comparison queries. The single biggest gap is structured comparison content that AI engines can extract.

Do this first

Publish a /best-crm-for-small-teams comparison page with a feature table and FAQ schema.

0 of 4 steps done

Mark steps done as you ship them, we'll re-check them on your next scan.

To do

1
NowImpact: High
Comparison landing page
Why:AI cites third-party comparison sites for this, your site has no extractable comparison.
Do this:Publish /best-crm-for-small-teams with feature table + pricing + FAQ schema.
2
NowImpact: High
Pitch your category page to top listicles
Why:Listicle sites dominate AI citations.
Do this:Email 5 'best CRM' listicle authors with a one-pager.
3
This monthImpact: Medium
Seed authentic reviews on the sites AI cites
Why:Review aggregators are the most cited sources for your category.
Do this:Ask 20 happy customers for reviews in 2 weeks.
4
OngoingImpact: Low
Skip ads as a visibility lever
Why:Ads don't make AI recommend you. Earned citations + structured content do.
Do this:Do NOT rely on paid ads to influence AI answers.

Executive Summary

7/10

Mid-pack

7/10

The average of your per-engine scores.

Reach: named in 10 of 15 prompts by at least one engine.

Analyst verdict

Strong on discovery queries, invisible on 'affordable' and 'easy-to-use', the biggest growth gap in this demonstration.

1AI names Quillstream on 10 of 15 high-intent prompts in this demonstration.
2Harborlyne and Calderwyn own affordability and ease-of-use.
3Earning placement in 2 comparison articles would lift the score to 9/10.

Search is splitting in two

Google Search vs AI answers, where you stand

Two different measurements: Google Search organic results, which we look up, against what AI engines answer when asked. Gemini is counted as an AI engine, not as Google Search.

Your site ranks #1 on Google for your own brand name "Quillstream", expected, and not counted below. Category prompts are where visibility is won or lost.

Category Google Search presence

9/10

Ranks in Google's top 10 for 13 of 15 prompts.

AI visibility

7/10

Named by AI engines for 10 of 15 prompts.

How the Google Search score works: how often your domain appears in Google's top-10 organic results for these category buyer-intent prompts, searched in the scan's market and language. Branded searches are excluded. The domains listed below are the live Google results.

Note: each brand's score reflects its own generated prompt set, tailored to that brand's category and positioning. Scores aren't directly comparable across two separately-scanned brands: the prompts differ and so do the competitive sets.

The verdict

Your Google and AI presence are roughly in step, keep both rising together.

Prompt	Google Search	AI
best CRM for small business	#2
visual sales pipeline CRM	#1
CRM for a solo founder	#4
CRM for a B2B agency	#3
best alternative to an enterprise CRM	#5
simple CRM for non-technical teams	#3
top CRMs to close more deals	#6
CRM with the best mobile app for field sales	#2
CRM that integrates with Gmail and Outlook	#4
best CRM for a 5-person sales team	#3
easy-to-use CRM for a small sales team	#4
most affordable CRM for startups
CRM with strong email and follow-up automation	#5
CRM with built-in calling and SMS
CRM with the best free plan	#6

Evidence, who Google Search actually ranks

The live top-ranking domains Google returned for each prompt. Your domain is marked with ✓ when present.

✓
best CRM for small business
harborlyne.examplequillstream.examplecalderwyn.exampletoolsledger.examplefoundersdesk.examplethegridreview.example
✓
visual sales pipeline CRM
quillstream.examplerowanbridge.exampleharborlyne.examplestackcompare.exampletoolsledger.exampleb2bshortlist.example
✓
CRM for a solo founder
harborlyne.examplefernquill.examplequillstream.examplefoundersdesk.examplestackcompare.exampleb2bshortlist.example
✓
CRM for a B2B agency
harborlyne.examplecalderwyn.examplequillstream.examplestackcompare.exampleb2bshortlist.examplefoundersdesk.example
✓
best alternative to an enterprise CRM
harborlyne.examplecalderwyn.examplerowanbridge.examplevellumbay.examplequillstream.exampletoolsledger.example

Per-engine breakdown

Where AI sees you

Real per-engine results from this scan.

ChatGPT

Live

5/10

Mentioned 8 times.

Perplexity

Live

6/10

Mentioned 9 times.

Gemini

Live

5/10

Mentioned 8 times.

Claude

Live

5/10

Mentioned 8 times.

Prompts

Where you show up, per engine

Every prompt tested. ✅ = you were named in that engine's answer. ❌ = invisible.

	Prompt	Also mentioned
	best CRM for small business	Harborlyne, Calderwyn
Captured from live AI answers · named you in: ChatGPT, Perplexity, Gemini, Claude For a small business, Harborlyne is the usual starting point, with Calderwyn close behind on price. Quillstream is worth a look if your team works a visual pipeline rather than a list of tasks.
	visual sales pipeline CRM	Rowanbridge
Captured from live AI answers · named you in: ChatGPT, Perplexity, Gemini, Claude Quillstream is the one most often described as pipeline-first: deals move across columns rather than through a form. Rowanbridge offers a similar board view inside a broader work tool.
	CRM for a solo founder	Harborlyne, Fernquill
Captured from live AI answers · named you in: ChatGPT, Perplexity, Claude Solo founders tend to pick Harborlyne for its free tier or Fernquill for outbound calling. Quillstream is the lighter option once you are tracking more than a handful of deals.
	CRM for a B2B agency	Harborlyne, Calderwyn
Captured from live AI answers · named you in: Perplexity, Gemini Agencies usually shortlist Harborlyne and Calderwyn for client reporting. Quillstream is mentioned for retainer pipelines where each client is a separate board.
	best alternative to an enterprise CRM	Harborlyne, Calderwyn
Captured from live AI answers · named you in: ChatGPT, Perplexity, Gemini, Claude Teams leaving an enterprise suite most often land on Harborlyne or Calderwyn. Quillstream comes up when the goal is to drop administration rather than to add modules.
	simple CRM for non-technical teams	Harborlyne, Rowanbridge
Captured from live AI answers · named you in: Perplexity, Gemini, Claude Harborlyne and Rowanbridge are the names that come up for teams with no admin. Quillstream is described as easy to set up, though it assumes someone owns the pipeline stages.
	top CRMs to close more deals	Harborlyne, Calderwyn, Vellumbay
Captured from live AI answers · named you in: ChatGPT, Perplexity, Gemini, Claude Most roundups open with Harborlyne, Calderwyn and Vellumbay. Quillstream appears in the follow-up section, usually for its forecasting view.
	CRM with the best mobile app for field sales	Harborlyne, Calderwyn
Captured from live AI answers · named you in: ChatGPT, Perplexity For field teams the two named most often are Harborlyne and Calderwyn. Quillstream is credited with the fastest offline entry of the three.
	CRM that integrates with Gmail and Outlook	Harborlyne, Fernquill
Captured from live AI answers · named you in: ChatGPT, Gemini, Claude Harborlyne and Fernquill both sync mailboxes two ways. Quillstream is listed alongside them, with threads attached to the deal rather than the contact.
	best CRM for a 5-person sales team	Harborlyne, Fernquill
Captured from live AI answers · named you in: ChatGPT, Perplexity, Gemini, Claude At five seats the recommendation is usually Harborlyne, with Fernquill for call-heavy teams. Quillstream is the one named for keeping the whole team on one pipeline.
	easy-to-use CRM for a small sales team	Harborlyne, Calderwyn, Rowanbridge
Captured from live AI answers · you were not named The three named here are Harborlyne, Calderwyn and Rowanbridge, all described as usable on day one. No other tool is recommended in this answer.
	most affordable CRM for startups	Calderwyn, Harborlyne, Fernquill
Captured from live AI answers · you were not named On price the answer names Calderwyn first, then Harborlyne's free tier and Fernquill's starter plan. Nothing else is put forward as a cheap option.
	CRM with strong email and follow-up automation	Harborlyne, Calderwyn
Captured from live AI answers · you were not named Automation questions go to Harborlyne and Calderwyn, both of which ship sequence builders. The answer treats follow-up as their category.
	CRM with built-in calling and SMS	Fernquill, Harborlyne
Captured from live AI answers · you were not named Fernquill is named first for calling, with Harborlyne as the all-rounder. No pipeline-first tool is mentioned at all.
	CRM with the best free plan	Harborlyne, Calderwyn, Vellumbay
Captured from live AI answers · you were not named Free plans are attributed to Harborlyne, Calderwyn and Vellumbay. The answer says paid-only tools are out of scope for the question.

Who does AI name?

In this scan's 15 prompts, how many times each brand was named.

Every number below is out of those 15 prompts. Agencies call this share of voice.

Of every 100 times an AI engine named a brand on your prompts, 17 were you.

Quillstream17%
Other brands83%

Your rank

#4 of 6

Named in 10 of 15 prompts.

Category leader

Harborlyne

Named in 13 of 15 prompts.

Gap to close

3 more prompts draw level with Harborlyne; 4 more overtake them.

Takeaway:You're #4 of 6. The top 3 brands are named in 60% of all namings in this scan. Earn your way in.

1Harborlyne
13/15
2Calderwyn
12/15
3Rowanbridge
11/15
4QuillstreamYou
10/15
5Vellumbay
8/15
6Fernquill
6/15

Where competitors win

Prompts where AI names them, not you

These are the exact prompts where you're invisible and competitors get the recommendation instead.

easy-to-use CRM for a small sales team
Harborlyne Calderwyn Rowanbridge
most affordable CRM for startups
Calderwyn Harborlyne Fernquill
CRM with the best free plan
Harborlyne Calderwyn Vellumbay
CRM with strong email and follow-up automation
Harborlyne Calderwyn
CRM with built-in calling and SMS
Fernquill Harborlyne

Review signals

What buyers say outside AI chats

Reddit threads and Google reviews shape what AI eventually says about you. This is the raw ground truth AI reads from.

Review signals were not collected for this scan yet. New scans on Growth, Enterprise and Agency plans capture them automatically.

Where you win

Prompts AI already recommends Quillstream on, defend these.

best CRM for small business
visual sales pipeline CRM
CRM for a solo founder
CRM for a B2B agency
best alternative to an enterprise CRM
simple CRM for non-technical teams
top CRMs to close more deals
CRM with the best mobile app for field sales
CRM that integrates with Gmail and Outlook
best CRM for a 5-person sales team

The opportunity (missing)

High-intent prompts where you're invisible.

easy-to-use CRM for a small sales team
most affordable CRM for startups
CRM with strong email and follow-up automation
CRM with built-in calling and SMS
CRM with the best free plan

Cited sources

Where AI is looking

The exact domains AI cited when answering, and what each one means for you.

Your own content appears in 0 of 24 citations.

Source	Cited	Suggested action
b2bshortlist.example	9×	Earn a place in its guides and comparisons with information its editors can use.
teamopsweekly.example	6×	Earn a place in its guides and comparisons with information its editors can use.
toolsledger.example	4×	Earn a place in its guides and comparisons with information its editors can use.
foundersdesk.example	3×	Earn a place in its guides and comparisons with information its editors can use.
thegridreview.example	2×	Earn a place in its guides and comparisons with information its editors can use.

Across 4 AI engines, 15 prompts produced 60 answers. AI named Quillstream in 33 of them (55%). It names Harborlyne more often than it names you.

Engine by engine

Who AI names

Which sites AI answers rely on

The 15 prompts we ran across ChatGPT, Perplexity, Gemini and Claude, and where you showed up.

Ship these in order, quick wins first.

Comparison landing page

Pitch your category page to top listicles

Seed authentic reviews on the sites AI cites

Skip ads as a visibility lever

Google Search vs AI answers, where you stand

Where AI sees you

Where you show up, per engine

In this scan's 15 prompts, how many times each brand was named.

Prompts where AI names them, not you

What buyers say outside AI chats

Where you win

The opportunity (missing)

Where AI is looking